It’s a headache for most of the office workers to save documents that need to be archived. Keeping tremendous amount of papers means the necessity to have ample room, which is hard to fulfill – paying more money for rent for simply keeping tons of papers is not always an attractive solution. Saving documents in the computers without physically printing them is a possibility, but to make a choice of format to save them in is a very conscientious decision. The thing is that in case some data needs to be saved for years ahead, there is no guarantee that it will be represented accurately by the devices to-be-developed. In most cases, unfortunately, developers tend to introduce numerous innovations for improving the functionality, but somehow forgetting the preceding software versions. As a result, documents may not be displayed accurately or may not even be displayed at all!
To make a choice of an output format where the document can be saved one needs to take into account the format characteristics, such as universality and accuracy in data presentation.
The formats that satisfy these requirements are normally image formats or formats that aim to be device independent in data representation: PDF, JPG, TIFF, PNG. When converting documents into one of these formats it’s a guarantee that the data existing in the document will be “photographed” to be saved for future.
With DocuFreezer it’s very easy to take the document and convert it to one of the formats: PDF, JPG, TIFF, PNG. The name of the software speaks for itself: the data the document contains will be “frozen” so that no matter in how many years it will be required, it will remain intact and will be easily displayed on any future devices.