How to Watermark Multiple Files at Once

To watermark a photo, PDF, or another document, you can use DocuFreezer. With it, it's possible to add one or several digital watermarks to all files added to the program's List of files, and you don't need to put each watermark separately. You can specify the page or range of pages on which each watermark appears.

Applying a watermark to multiple documents step by step

As of version 3.2, DocuFreezer features convenient menus for managing watermarks. Different options are available depending on whether you are applying a text or image watermark.

To watermark one or multiple files:

  1. Add all the necessary files to DocuFreezer
  2. Select output format (you can keep it the same if there's no need to change it)
  3. Go to Settings > Edit operations
  4. Add either Image watermark or Text watermark (or both) and configure it 
  5. (If you put several overlapping watermarks) Move watermarks up or down in relation to each other to set up their vertical position (Z-order) in the Edit operations top menu
  6. Click OK and click the Start button
Add a watermark to a PDF or another document
What is a watermark?
A watermark is text or an image that appears either in front of or behind existing document content, like a stamp. For example, you can copyright your data from unauthorized use, add a company logo for branding, or apply a "Confidential" watermark to pages with sensitive information.

Text watermark

In DocuFreezer, you can create your own text watermark and adjust its position on a photo or document pages. 

How to apply a text watermark to multiple files at once
Setting or interface elementFunctionality
Font styleSelect font typeface, size, and attributes like bold, italic, underlined, color
{=}Open the macro menu. Allows you to use data from source files, such as file name, file creation date, location, and others
Text fieldEnter arbitrary text and/or add macros. The default macro {srcfilepageno} adds source page numbers
AlignmentSet the X- and Y-axis position (Left, Right, Down, Up, Center)
MarginsSet the X and Y margins in points or as a percentage of the document height/width. You can enter positive or negative values.
RotationSet watermark rotation in degrees
BackgroundSet the background fill color from a preset or with a code
Z-OrderPlace the watermark either in front of or behind the document content by selecting In the foreground or In the background

Image watermark

If you want to insert a watermark from an image file, you should choose a file, and then customize its size and position. By default, it is added to the right-bottom corner of a page/image.

How to add an image watermark to multiple files at once
Setting or interface elementFunctionality
File selectionBrowse for the file to be used as a watermark. Popular formats, such as JPG, PNG, HTML, PDF are supported
Alignment Set the X- and Y-axis position (Left, Right, Down, Up, Center)
MarginsSet the X and Y margins in points or as a percentage of the document height/width. You can enter positive or negative values
Rotation Set watermark rotation in degrees
Watermark sizeSelect the original size (As is) or set the watermark size as a percentage of the document's page size
Page rangeSelect all pages or specify individual pages or a range of pages (counting from the beginning of the document)
Z-OrderPlace the watermark either in front of or behind the document content by selecting In the foreground or In the background

Q&A

How to watermark photos?

One of the easiest ways to watermark photos is to do it with DocuFreezer. With it, you can just use your own image watermark that will be put on multiple photos at once.

If you don't want to convert your images to another format when watermarking, you can keep it (as JPG, PNG, or TIFF). For example, if your source files are PNG, just select PNG as output format.
How to watermark photos?

What is the best way to watermark a photo?

When adding a graphical watermark, it's a good idea to make it look subtle by lowering its opacity so that it is just barely visible. This will make it look less overwhelming – you want the viewers' attention to focus on the image but not the watermark. Many photographers find that 20-30 percent watermark opacity makes it not too intrusive but still visible. However, it really depends on your approach, and you should see what works best for you.

To make your watermark semi-transparent, open it in any image or photo editor such as Inkscape or Photoshop and change its opacity (transparency) value, for example, to 30%.

How to make a watermark semi-transparent

How to put a watermark on a photo without Photoshop?

Don't have Adobe Photoshop? No problem. You can add a watermark or logo to your work without expensive photo-editing software – if you have DocuFreezer. Adding a watermark to a photo can be done the same way as described above.

Should I watermark my photos?

Some photographers use watermarks, some don't. Maybe you want to upload your professional photos to social media, Etsy, Pinterest, or another website and you don't want someone to share your photographs online without due credit. Watermarking can be a quick and easy way to protect your photos or other content. Besides, you can use it for branding or self-promotion, making it easy for viewers to see who took that photo.

How to add a watermark to a PDF?

If you want to watermark a single PDF, use our instruction as described above. You can insert a premade logo (as image) or create a custom text.

How to automatically watermark documents when printing them?

If you want to set up automatic watermarking during batch printing, there's a simple tool to accomplish it. Try doing it with Print Conductor. With it, you can batch print documents, PDFs, or pictures and add text watermarks to them at the same time.

How to add a "Draft" or "Confidential" watermark?

In DocuFreezer, you can create and automatically add a "DRAFT", "DO NOT COPY", "CONFIDENTIAL" or any other text that you can see in Word's gallery of pre-configured watermarks. So if you don't have Microsoft Word or another software that can add full-page watermarks to document pages, DocuFreezer can be very handy.

  1. Add all the necessary documents to DocuFreezer
  2. Go to Settings > Edit operations
  3. Click Add new and choose Text watermark
  4. Type "DRAFT" or other desired text
  5. Use the configuration that you can see below:
How to add "Draft" or "Confidential" watermark
  • Font: Arial
  • Font size: Percent of document height, 28
  • Font color: Light-gray (#ffc0c0c0)
  • Alignment: Center; Center
  • Rotation: -45
  • Background: Transparent (#00ffffff). Make sure that Alpha is set to 0.
  • Z-Order: In the background (so that the watermark appears behind the text)

Below is an example output PDF document created with these settings:

How to add DRAFT watermark to all pages

DocuFreezer is free for non-commercial use. You can download the latest version and try watermarking your docs, scans, or photos with it by yourself.

Download DocuFreezer